Mandatory invoice content requirements

Please help us ensure smooth invoice processing by providing all mandatory content information in your invoice. Use the checklist below before sending your invoice to Hiab.

Note: The required information is also stated in the Purchase Order that Hiab has issued to you.

Invoice Header

Invoice information	Mandatory / Comments
Document type (invoice, credit note, proforma invoice, etc.)	Mandatory
Invoice number / reference	Mandatory
Invoice issue date	Mandatory. Standard format to be applied - DD/MM/YYYY
Invoice due date according to the agreed Payment Terms	Mandatory
Delivery and service dates	Mandatory
Hiab company name and VAT registration number	Mandatory (See company information here)
Hiab contact person (name and surname)	Mandatory
Purchase Order (PO) number	Mandatory for purchases requiring Purchase Orders. The number is visible in the PO that Hiab has issued to you.
Delivery address	Mandatory
Supplier’s company name, address, and VAT / TAX registration number	Mandatory
Supplier's bank details	Mandatory

 

Invoice Body 

Purchase Order line reference number	Mandatory for purchases requiring Purchase Orders. The line reference number is visible in the PO that Hiab has issued to you.
Description of supplied goods/services amount and price (net and gross)	Mandatory
Invoice currency (international abbreviation, e.g. USD, EUR)	Mandatory
Invoice total (net, taxes, and gross). Note: If your invoice has more than one page, please add the invoice total amount on the first page	Mandatory

 

Additional information

• English language should be used in all invoices
• In the file name, avoid using special characters and non-English characters
• Hiab prefers all invoices to be sent as single invoices. This ensures increased automation in invoice processing
• In addition to the mandatory information presented above, some suppliers might be required to enclose additional information as stated in their agreement with Hiab
• Payment reminders or payment status requests should be sent in English to: supplier.queries@cargotec.com

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